DT009 - Access 2007 Level 1

In this two-day instructor-led course, students will create and modify new databases and their various objects. They will learn how to maintain data consistency and integrity, improve queries, forms, and reports; and integrate Access 2007 with other applications through group and individual instruction, hands-on practical exercises, visual aids, and comprehensive training manuals and materials.

Upon successful completion of this course, students will be able to:

• Examine the basic database concepts and explore the Microsoft Office Access 2007 environment
• Design a simple database
• Build a new database with related tables
• Manage the data in a table
• Query a database using different methods
• Design forms
• Generate reports
• Modify the design and field properties of a table to streamline data entry and maintain data integrity
• Retrieve data from tables using joins
• Create flexible queries to display specified records, allow for user-determined query criteria, and modify data using queries
• Enhance the capabilities of a form
• Customise reports to organize the displayed information and produce specific print layouts
• Share Access data across other applications

Introduction
• Overview of Access
• Components of a Database
• Wizards/Templates

A Quick Database Tour
• Getting Started with
• Microsoft Access
• The Favorite Links Ribbon
• Contextual Command Tabs
• Microsoft Office Button
• Quick Access Toolbar
• Galleries
• Navigation Pane
• Mini toolbar
• Tabbed documents
• ScreenTips

Building a Database
• Creating a New Database
• The Database Window
• Defining Tables
• Field Names and Keys
• Creating a Table
• Table Template
• Creating a Second Table
• Field Names
• Creating a Table from Scratch
• Data Types
• Choosing a Data Type
• The Field Builder
• Primary Keys
• Saving and Naming the Table

Working with Tables
• Copying a Table
• Renaming a Table
• Deleting a Table
• Modifying the Table
• Structure
• Renaming a Field
• Moving and Copying Fields
• Deleting a Field
• Inserting a Field

Working with Data
• Adding Records
• Using Datasheet View
• Navigating in a Datasheet
• Navigation Buttons
• Datasheet Format

Working with Records
• Selecting Records and Fields
• Moving Columns
• Adding and Deleting Fields
• Find and Replace

Filtering Records
• Filter by Selection
• Filter by Form
• Sorting Data
• Multiple Sort Columns

Relational Databases
• Table Relationships
• Creating a Lookup
• Defining Relationships
• Adding a Relationship
• Join Type
• Join Properties
• Creating a Value List

Extracting Information
• Querying a Table
• Creating a Query
• Using a Query Wizard
• Customising a Query
• Sorting Records
• Sorting in Descending Order
• Removing a Sort Order
• Customising the Query
• Results
• Adding a Field
• Saving a Query
• Calculations in a Query
• Typing an Expression
• Query Criteria

Reports
• AutoReports
• Previewing the Report
• Viewing Multiple Pages
• Using a Report Wizard
• Choosing the Report Fields
• Grouping Levels
• Sort Order
• Report Layout
• The Finished Report
• Editing the Report Design
• Previewing a Report
• Report Page Numbers
• Date and Time in Reports
• Formatting the Header and Footer
• Distributing Access Reports

Forms
• AutoForm
• Using Form View
• Using a Form Wizard
• Selecting the Fields
• The Completed Form
• Adding a New Record
• Inserting a Graphic
• Moving Fields
• Sizing a Field

Office Links
• Starting Merge It
• The Mail Merge Wizard
• Inserting the Merge Fields
• Mailing Labels

This course is designed for students who wish to learn the operations of the Microsoft Access Database program to perform their day-to-day responsibilities, and to understand the advantages that using a relational database program can bring to their business processes.

The second part of the course is for individuals whose job responsibilities include maintaining data integrity; handling complex queries, forms, and reports; and sharing data between Access and other applications. It also provides the fundamental knowledge and techniques needed to advance to more complex Access responsibilities such as maintaining databases and using programming techniques that enhance Access applications.

Attendance at an Introduction to PCs course or equivalent experience