50133 - Learn Microsoft Outlook 2007 Step by Step, Level 2

This one-day instructor-led course provides students with more advanced skills for managing e-mail, schedules, and contacts.

After completing this course, students will know how to manage their inboxes, calendars, and task lists, as well as create visually appealing messages, schedule meetings, and move information from one Outlook component to another. Specifically, they will be able to:

• Quickly locate messages
• Arrange messages in different ways
• Organise messages by using color categories
• Organise messages in folders
• Archive messages
• Define your available time
• Configure outlook for multiple time zones
• Print a calendar
• Link to an internet calendar
• Work with multiple calendars
• Quickly locate contact information
• Organise contacts by using color categories
• Create a distribution list
• Create an additional address book
• Create and formatting business graphics
• Personalise the appearance of messages
• Add signatures to messages automatically
• Schedule, update, and cancel meetings
• Respond to meeting requests
• Quickly communicate with contacts
• Create a task or an appointment from a message
• Send calendar information in an e-mail message

Module 1: Your Inbox
This module explains how to find, sort, and organise messages.

Lessons
• Quickly Locating Messages
• Arranging Messages in Different Ways
• Organising Messages by Using Color Categories
• Organising Messages in Folders
• Archiving Messages
• Key Points

Lab : Your Inbox
• Use Instant Search to find a message.
• Experiment with arranging, sorting, and filtering messages.
• Display, rename, create, and modify categories; assign categories; and sort by category.
• Create a folder in which to store messages.
• Explore archiving options for all folders and for a specific folder.

After completing this module, students will be able to:
• Locate messages by using Instant Search.
• Arrange, sort, and filter messages.
• Create and modify categories.
• Create a folder structure in which to store messages.
• Set up archiving options for folders.

Module 2: Your Calendar
This module explains how to set up Outlook to display your work week, configure Outlook for multiple time zones, print calendars, link to an Internet calendar, and view more than one calendar.

Lessons
• Defining Your Available Time
• Configuring Outlook for Multiple Time Zones
• Printing a Calendar
• Linking to an Internet Calendar
• Working with Multiple Calendars
• Key Points

Lab : Your Calendar
• Change your work week.
• Preview your calendar in different print styles.
• Display an Internet calendar.
• View multiple calendars.

After completing this module, students will be able to:
• Set up a typical work week.
• Set up your calendar to display multiple time zones.
• Preview and print a calendar.
• Make an Internet calendar of events available.
• Display additional calendars.

Module 3: Your Contact List
This module explains how to search for contact information, use color categories to organize contacts, set up a distribution list, and create a contacts folder.

Lessons
• Quickly Locating Contact Information
• Organising Contacts by Using Color Categories
• Creating a Distribution List
• Creating an Additional Address Book
• Key Points

Lab : Your Contact List
• Use Instant Search to find a contact record.
• Assign and manipulate color categories.
• Assign new contacts to a distribution list.
• Create a contacts folder.

After completing this module, students will be able to:
• Easily find contact information.
• Color-code contacts.
• Send messages to a distribution list.
• Organise contacts in different address books.

Module 4: Message Enhancements
This module explains how to include business graphics in the text of messages, format messages, and create signatures for messages.

Lessons
• Creating and Formatting Business Graphics
• Personalising the Appearance of Messages
• Adding Signatures to Messages Automatically
• Key Points

Lab : Message Enhancements
• Create a flowchart.
• Experiment with local formatting and themes.
• Create a signature for new messages.

After completing this module, students will be able to:
• Create a diagram with SmartArt.
• Format messages.
• Add a signature to new messages.

Module 5: Meetings
This module explains how to create, update, and cancel meetings, and respond to meeting requests.

Lessons
• Scheduling, Updating, and Canceling Meetings
• Responding to Meeting Requests
• Key Points

Lab : Meetings
• Create and send a meeting request.

After completing this module, students will be able to:
• Use Outlook to set up and manage meetings.
• Handle requests to attend meetings.

Module 6: Interactive Information
This module explains how to use information in one outlook module to quickly create an item in a different module.

Lessons
• Quickly Communicating with Contacts
• Creating a Task or an Appointment from a Message
• Sending Calendar Information in an E-Mail Message
• Key Points

Lab : Interactive Information
• Base a task and an appointment on a message.
• Include schedule information in a message.

After completing this module, students will be able to:
• Perform an action with a contact record by using commands in the Communicate group
• Create a message from a task or appointment
• Embed selected calendar information in a message

This course is intended for information workers who want to learn intermediate-level Outlook 2007 skills.

Before attending this course, students must have:

• Basic computer knowledge
• Basic file-management skills
• Basic knowledge of the Outlook interface and Outlook item creation